CLEARANCE PROCEDURE FOR EXPORT
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Documentation

The following documents are generally required for processing/clearing the export cargo through the Air Cargo Complex.

1. Shipping Bill-in quadruplicate:
2. Invoice
3. Packing List
4. Guarantee Remittance Index Form (GRI Form)
5. Export Promotion Form (EP Form)
6. Any other relevant certificates/documents.

The Shipping Bill along with other documents are with the Admission Clerk of Customs at the first floor of old Airport in case of manual processing.   In case of EDI, Export Annexure-I along with invoice and packing list are to be presented to the Service Centre, situated opposite to import heavy cargo shed.  Once the data is fed in the system, a check list is generated and the same is given to expoter/CHA for verification and signature.  After verification and signature Shipping Bill No. is generated and passed for assessment, processing etc.,

After the assessment of the Shipping Bill, the Exporter/Agent is required to get the Airway Bill cut/prepared by the concerned Carrier/IATA Agent and shall obtain Carting Order on the reverse of the Original copy of the AWB.  The Carting Order will be generally valid for the day of issuance.

The Exporter or his authorised agent shall obtain advance Terminal Charges Receipt for payment of the relevant charges at the Bank counter or computer counter on production of following documents:

1. Duly processed Customs Shipping Bill
2. Copy of Airway Bill
3. Valid Carting Order endorsement of the Airlines on the back of AWB.

The Vehicle along with the “Ready for Carriage” cargo is allowed to pass through the Security Barriers on the production of TC Receipt to the Security Personnel for off-loading the cargo on the ramp area by the loaders of exporter/agent.

After off-loading the goods, the representative of the Exporter/Agent shall inform the AAI staff positioned at the respective off-loading platforms, who after verification of Documents and Cargo would give endorsement on the relevent TC Copies as a token of admittance of export cargo.  Verification of weight of shipments are carried out randomly and in case of difference of weight  + _2% variation penalty is to be paid by the exporter or agent apart from amendments in all the AWB copies & SB copies.

The agent/shipper should thereafter selects packages, out of the total packages for customs examination and remaining packages shall be forwarded to Bonded area for storage and then the cargo is examined by the Customs Appraising staff posted at the shed and obtain the “Let Export Order” from the Customs Appraising Officers (Aos) on the SB as well as endorsement on the relevant TCs.  Opening and repacking works are carried out by AAI packers.

After the “Let Export Order” the remaining cargo along with the documents (see para 1) is handed over to the Airlines at the Bonded Area Gate and an endorsement on the green TC receipt is obtained from the Carrier as a token of receipt of the shipment.

The Green copy of the Terminal Charges Receipt duly signed by the Customs and Airlines officials is required to be submitted back to the AAI office for its further necessary action.  However TC receipts for export cargo of Airlines handled by AAI is taken over by AAI Staff at the time of the receipt of cargo.

In regard to the delivery details or on carriage of export cargo, the exporter/agent may contact the first carrier for the same.

NOTE:

The Cargo will be stored in the International Air Cargo Complex, under the control and supervision of Customs.  Authority would be custodian of the import cargo delivered  by the Carriers.  The responsibility for export cargo would be that of the shipper or his agent before Customs examination, or the Customs in respect, of detained cargo and during examination and of the Carriers after Customs examination.