JOURNEY OF EXPORT DOCUMENTS

The Exporters/CHA has to submit duly filled-in Annexure-A to the P.N. 210/98 in case of Duty Free Bills/Cess Bills/D.E.E.C.Bills and Annexure-B to the P.N.210/98 in case of Duty Drawback Bills/Drawback cum D.E.E.C Bills along with one copy of Invoice and two copies of Form S.D.F.

The Service Centre staff enters the data into the system and generates check list to be verified by the Exporter/CHA for correctness on verification if the data found to be correctly recorded. The Exporter/CHA will sign the check list and return it to the Service Centre, signaling final submission. Then the Service Centre will generate the S/B Number, which will be recorded manually on the right top of the check list and returned to the Exporter/CHA; thus completing the registration of document. The Service Centre will also generate three copies of TR-6 Challans for payment of Cess wherever the Cess element is involved.

The following categories of S/Bs will be put to Asst.Commissioner queue for clearance:

All other S/Bs straightaway put in examination goods registration queue with no prior assessment of documents.

The Exporter/CHA has to present goods for examination within 15 days from the date of document registration of Service Centre.

The Exporter/CHA has to submit duly filled Annexure-C to the Systems Examination Officer who will register the entry of goods in the system.

At this stage, the system randomly picks up certain S/Bs for examination, and the rest of the S/Bs will be subjected to inspection of description through marks and numbers.

With the directions generated by the system, S/B will be moved to Appraising Officer’s screen. The A.O. will verify the correctness of data available in the system vis-a-vas physical documents.

The A.O. will mark the S/B to various examiners working under his control with necessary directions.

The Examiners will carry out the examination and enter the examination report in the system.

The S/B will move back to A.O.’s screen for Let Export Order (L.E.O.). In case of Cess S/Bs and grants L.E.O. the A.O. will verify the examination report, duty payment details.

After L.E.O. is given by the Appraising Officer, the system will generate two copies of S/B. The A.O. will obtain the signatures of Examiner and Exporter/CHA. in the designated places besides signing himself on the documents.

The first copy (Customs Copy) along with all other original documents will be retained by A.O. and second (Exporter Copy) will be given back to the Exporter along with one copy of the Form S.D.F. for banking purpose.

The S/B will then move electronically to Preventive Section where Preventive Officers will supervise the stuffing of cargo into containers and stuffing report will be recorded in the system by the P.O.

The container will be loaded into the vessel by obtaining goods received stamp from the Chief Officer/Master of vessel exporters on the copy of (hard copy) Shipping Bill.

On verification of the goods received stamp, the P.O. will record sailing report in the system.

The S/B will then move into Shipping Agents Queue for filing of E.G.M.

After E.G.M. is recorded in the system, the DBK bills are put in DBK Processing Queue. D.E.E.C. bills will be put in D.E.E.C. Superintendent’s Queue for log-in details and other S/Bs will form part of History Database.

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DBK and D.E.E.C. S/Bs after completing the respective formalities will join the other S/Bs in the History Database; thus completing the cycle of Shipping document.