 |
OFFICE OF THE
COMMISSIONER OF CUSTOMS, |
C.
No. S.Misc/11/2001/Sys Unit
19/02/2001
PUBLIC
NOTICE NO. 32
/2001
Sub:
Amendment to Public Notice No.210/98, Dated 09/11/98, issued for computerised Processing of Shipping Bills under
the Indian Customs EDI System-Exports (ICES/E) at the Custom House, Chennai.
- - - - - - - - - - -
Attention of the Importers, Exporters, Custom House Agents and Trade is invited to
the procedure of filing EGM as detailed in Para 20 of the P.N.210/98 read with PN
223/2000, under the Indian Customs EDI System for Exports (ICES/E-referred to as the
system).
Henceforth, the Shipping Lines (including the Steamer
Agents) may submit Export General Manifest (EGM) on a Floppy Disk. The procedure to be followed for submitting EGM
through a Floppy, the file structure and format of text file with an example are given in
the Annexures to this Public Notice.
PROCEDURE
OF FILING THE EGM BY FLOPPY
The EGM on floppy can be submitted in the following way
i)
The
Shipping Line has to furnish the Voyage Details to Service Centre as detailed in PN
223/2000 dated 18.08.2000 and EGM Rotation Number allotted.
ii)
The
submission of EGM has to be done only after all the formalities are completed viz.,
Generation of Rotation Number, Entry Outwards, Port Clearance and Sailing Report.
iii)
Once
the EGM Rotation Number is assigned by the ICES, the Shipping Line has to prepare the data
floppy containing the Cargo and Container details and submit to the Service Centre.
iv)
No
part submission is permitted. The Shipping
Line shall take all necessary precautions and submit the EGM in full.
v)
If
any amendments are to be made subsequent to the EGM Submission, D.C.(Exports) has to be
contacted for amending the same.
PROCEDURE
TO BE FOLLOWED IN THE SERVICE CENTRE
Shipping
Agent has to submit the data floppy at the Service Centre. The Service Centre Operator
would load the data floppy on to the System. System would verify the file layout. The file layout shall be as follows:
Shipping
Agents have to create the EGM with file name as:
<file
name>.egm
File
format:
First
Line
<manifest>
Second
Line
<egm_master>F
Line
Details
--------------------
--------------------
--------------------
Container
details
<egmcont>F
--------------------
--------------------
--------------------
<END-egmcont>
<END-egm_master>
<END-manifest>
Field
Delimiter :
ASCII
Character (29) ^]
Number
of elements
Line
Details:
Shall
have 11 elements, each separated by field delimiter, i.e. each field shall end with field
delimiter.
If
the number of delimiters is not equal to 11, the record will get rejected.
Container
Details:
Shall
have 6 elements, each separated by field delimiter, i.e. each field shall end with field
delimiter.
If
the number of delimiters is not equal to 6, the record will get rejected.
List
of Elements:
Refer
Annexure 1 of the Public Notice
If
the layout of the file is in the order mentioned above, the EGM file will get accepted,
otherwise rejected.
If
the EGM is accepted, the data will be copied in to the Service Centre area/system and
further validation would be carried out.
The
validations are as follows:
1.
Whether
the EGM is already submitted?
2.
Validity
of the EGM Number
§
Whether
the Rotation Number (EGM No) is assigned through ICES?
§
Whether
Port Clearance has been given or not?
§
Sailing
Report has been entered or not?
§
Whether
EGM is cancelled or not?
EGM
Line, Container Line and SB Level validations
3.
Duplicate
Shipping Bill Numbers will get rejected.
4.
Port
of Origin, Port of Destination and Gateway Port Code: shall be valid six digit code
5.
Port
of Origin should not be equal to Port of Destination
6.
Nature
of Cargo : Shall be ‘C’, ‘CP’, ‘P’,
‘LB’, ‘DB’
7.
Nature
of cargo mentioned in EGM line shall match with SB information
8.
Nature
of cargo, if ‘C’ or ‘CP’, the container information should exist
9.
The
number of containers mentioned against the Shipping Bill shall match with the number of
containers mentioned in the EGM, if the Nature of Cargo is ‘C’ or ‘CP’
10.
Nature
of cargo, if ‘LB’ or ‘DB’, the Total quantity and Unit quantity Code
shall be not Null.
11.
Rotation
Number mentioned against the SB shall match with EGM
12.
The
total packages mentioned in the EGM should match with SB information, if the nature of
cargo is ‘C’ or ‘CP’.
13.
Vessel
Sailing Date shall be greater than or equal to LEO date of SB.
14.
SB
shall be in the EGM queue.
15.
The
Container numbers of the EGM shall match with SB information
NOTE:
Validations
#1 and #2, if failed, complete EGM will get rejected.
Validations
#3 to #11, if failed, concerned EGM lines will be rejected.
Validations
#12 to #15, if failed, system would mark error flags against the EGM Line. The Shipping Line shall approach the D.C.(Exports)
for amendment of the EGM Line.
Description
of error flags:
Error
flag
Description
P
Number of packages mis-match
(validation #11)
L
LEO date greater than Sailing Date
(validation #12)
Q
SB is not in EGM Queue
(validation #13)
C
Container Numbers mis-match
(validation #14)
Check
list and Error report:
Service
Centre would provide the checklist of accepted EGM Lines with error flag, if any and Error
Report of rejected Lines.
Modification
of information:
The
Shipping Line after making necessary corrections in the data can resubmit the floppy
(containing complete EGM information) to the Service Centre.
Submission:
The
Shipping Line has to request the Service Centre to submit the EGM to the Customs, if it is
satisfied with the reports generated. On
submission, the Shipping Bills will move to the respective queues.
The
Shipping Bills corresponding to the EGM lines marked with error flag/s (validation checks
#12 to #15 have failed) are moved to a queue named ‘EGM_ERR’. Further procession of Shipping Bills will be
stopped until the same is rectified either in EGM line or in the Shipping Bill
information.
Once
the EGM is submitted, re-submission of the floppy is not permitted.
If
any amendments are to be made subsequent to the EGM submission, DC(Exports) has to be
contacted for amending the same.
Amendment
of the EGM by DC(Exports)
§
Systems
will not allow amending the EGM Lines for which the Shipping Bills have moved to the
proper queues.
§
The
amendments are carried out in two steps.
§
In
the first step, DC(Exports) can insert new lines and can amend any of the line parameters.
§
In
the second step, the amended line(s) is to be submitted.
On submission, the System would carryout the validations mentioned above and move
the corresponding SBs to the respective queues.
AMENDMENT
OF THE SHIPPING BILLS WHICH ARE IN ERROR QUEUE DUE TO MISMATCH WITH EGM INFORMATION BY THE
DC(EXPORTS)
As
mentioned above, the Shipping Bills are moved to the ‘EGM_ERR’ queue in case of
mismatch of information.
Error
Code ‘Q’
Code
‘Q’ implies that the SB is not in the EGM queue.
It may be due to :
a)
Stuffing
report not entered i.e., the SB is in ‘STUFF’ queue.
b)
Pending
for short shipment amendment i.e., the SB may be either in ‘SHORTSHIP’ or
‘AMD_AC’ queues.
‘SHORTSHIP’:
indicates that Preventive Officer has entered the stuffing report and declared as short
shipped. The Shipping Line/Agent/CHA has to
file short ship amendment request through the Service Centre
‘AMD_AC’:
The short ship amendment request is filed and is awaiting approval of Assistant
Commissioner
Error
Code ‘L’
Code
‘L’ implies that Let Export Order is granted after filing of Sailing Report.
Error
Code ‘P’
Code
‘P’ implies that number of packets mentioned in the SB is not matching with EGM
line particulars.
There
is no provision for amending the SB. Care
shall be taken by the CHA to get the amendment done immediately after getting the SB print
and before filing of the Sailing Report.
Error
Code ‘C’
Code
‘C’ implies that the Container Numbers mentioned in the SB is not matching with
EGM line particulars.
The
Preventive Officer is authorized to amend the Container Number mentioned in the SB.
All the Code Directories required for filing EGM/SB are
available with Systems Unit, Chennai Customs. Concerned
Associations may procure the relevant directories on a floppy on any working day from
DC(EDI)/AO(EDI. These Associations are also
requested to furnish the directories to their members.
Sd/-
(M.V.S.
PRASAD)
Commissioner
of Customs (SEA)
// ATTESTED
//
(BASWARAJ
NALEGAVE)
DY.
COMMISSIONER OF CUSTOMS (EDI)
FILE
STRUCTURE FOR EGM FLOPPY SUBMISSION
EXPORT
GENERAL MANIFEST – MASTER PARTICULARS Remarks
1. Message
Name
Character (10)
egm_master
2. Message
Type
Character (1)
F
3. EGM Number
Number (5)
/*Rotation Number*/
4. EGM Date
Date (ddmmyyyy)
/*Submission Date*/
5. SB No
Number (7)
/*Shipping Bill No.*/
6. SB Date
Date (ddmmyyyy)
/*Shipping Bill
date*/
7. Port of
Origin
Character (6)
8. Port of
Destination Character
(6)
9. Gateway
Port
Character (6)
10. Nature of Cargo* Character
(2)
11. Total Quantity
Number (12.3)
12. Unit of Quantity
Character (3)
13. No of Packages
Number (8)
*
NATURE OF CARGO COULD BE :
C
-
Containerized
P
-
Non-containerized – Packaged
LB
-
Liquid Bulk
DB
-
Dry Bulk
CP
-
Containerized & packaged
EXPORT
GENERAL MANIFEST – CONTAINER PARTICULARS
1. Message
Name
Character (10)
egmcont
2. Message
Type
Character (1)
F
3. EGM Number
Number (5)
/*Rotation
Number*/
4. EGM Date
Date (ddmmyyyy)
/*Submission
Date*/
5. SB No.
Number (7)
/*Shipping Bill No.*/
6. SB Date
Date (ddmmyyyy)
/*Shipping Bill date*/
7. Container
Number Character
(11)
8. Container
Status
Character (1)
E – Empty/L-Loaded
SAMPLE
FILE STRUCTURE
(The
flat file should have extension as <filename>.egm)
<manifest>
<egm_master>F
1106^]31102000^]1224315^]02112000^]INMAA1^]MYPKG^]INMAA1^]C^]^]^]^]
1106^]31102000^]1224385^]02112000^]INMAA1^]MYBK1^]INMAA1^]C^]^]^]^]
1106^]31102000^]1224108^]01112000^]INMAA1^]JPSDJ^]INMAA1^]C^]^]^]^]
<egmcont>F
1106^]31102000^]1224315^]02112000^]PCIU3346379^]L^]
1106^]31102000^]1224385^]02112000^]PCIU3369287^]L^]
1106^]31102000^]1224385^]02112000^]PCIU3270720^]L^]
1106^]31102000^]1224108^]01112000^]PCIU3203784^]L^]
1106^]31102000^]1224108^]01112000^]CRXU1605078^]L^]
1106^]31102000^]1224108^]01112000^]PCIU3340175^]L^]
<END-egmcont>
<END-egm_master>
<END-manifest>
SAMPLE
FILE FOR BULK CARGO (WITHOUT ANY CONTAINERS).
<manifest>
<egm_master>F
1106^]31102000^]1224315^]02112000^]INMAA1^]MYPKG^]INMAA1^]C^]^]^]^]
1106^]31102000^]1224385^]02112000^]INMAA1^]MYBK1^]INMAA1^]C^]^]^]^]
1106^]31102000^]1224108^]01112000^]INMAA1^]JPSDJ^]INMAA1^]C^]^]^]^]
<egmcont>F
<END-egmcont>
<END-egm_master>
<END-manifest>
